Procim Billing & Invoicing

Finance management, with automated billing notifications at your fingertips

Stay on top of your finances with Procim’s automated billing notifications. With Procim, you can create a billing schedule for each project with email reminders sent when it’s time to invoice. Billing items can be created based on your agreed PAF payment schedule, budget elements or simply on time spent, and drives the creation of your invoices.

Easily create billing schedules on a project by project basis

Gain complete insight of billing across projects

Ensure billing remains on track with scheduled email notifications

Standardise sales invoice documents

Automated billing schedule

In every industry the billing and invoicing process can be problematic. Management can easily lose track of when to invoice and this sometimes results in a pivotal month where there’s no cash liquidity because invoices simply weren’t issued as quickly as they should have been. Procim was designed to resolve this issue, with all sales invoices generated from a billing schedule. The billing schedule is comprised of billing items created from elements of project budgeting data such as:

Project Acceptance Forms (PAF)
Project Change Notices (PCN)
Client Estimates (Budgeted Revenue)
Time and Materials/Expenses
Client POs

The billing schedule provides immediate visibility of scheduled billing, invoiced to date as well as amounts to be invoiced and issues automated billing notifications to key personnel when billing items become due, prompting them to issue the relevant invoice.

Automated invoicing

Sales invoice items are automatically created from corresponding billing items. Payment due and expected dates can be recorded to assist with cash flow forecasting. Invoice templates are customised as a part of the implementation process based on your business requirements and incorporate terms & conditions, company logo and payment terms. With Procim, management and finance have complete insight into the billing process and therefore ensure that invoices are issued on time and correctly.

Case Study

Helping you be awesome

A platform to manage and respond to all conversations with leads and users while driving progress and growth in your organisation.

“Investing in Procim has been a prudent business decision; we are already beginning to see a return on investment after the first six months.”

Jeremy Read, Commercial Project Manager @ Brandfuel.

“Procim is an extremely user-friendly tool, suitable not only for properly managing all the logistic and financial aspects in the Event business field, but even for TV/Cinema Production companies or any other related business. Everything can be customized in coherence with the specific needs of the company, and the support coming from Procim is always efficient and on time. You never feel alone when you face something that requires consultation. I strongly recommend it.”

Alexander Astore, Cost Controller @ Filmmaster

“I’ve been using Procim at two agencies in the ‘States since 2010. In both cases, this software has drastically changed the project management and business administration efficiency. Procim provides information that previously wasn’t tracked accurately or available in one place with such formidable reporting capability. In the latter case, our managing partner identified Procim as the reason we were able to manage our growth effectively and sell the business several years ahead of the proposed schedule. I would highly recommend Procim to anyone in the live event, video or marketing business: it will get your agency organized and help you grow!”

Marc Buchan, Director of Production, @ INVNT

“Procim is an excellent scalable project management tool that integrates multicurrency costing and reporting with accurate profit forecasting."

Azim Sunderji, Director of Finance @ Jack Morton