Procim PAF & PCN

Track changes, management records and payment with your project

The Project Acceptance Form (PAF) is an important document within Procim as it records and allows for the sign off of the budget and any payment schedule agreed with your client in a contractual document. The Project Change Notice (PCN) helps formalise and track changes made to the budget.

Generate Project Acceptance Forms (PAFs) that on acceptance of the budget

Include payment schedules to automate billing

Track changes in the budget and create Project Change Notices (PCNs)

Step One - The line in the sand

When a client accepts a budget, Procim facilitates the generation of a Project Acceptance Form (PAF), a contract type document that can be issued to the client. The PAF generally includes the agreed upon project budget and payment schedule as well as client terms and conditions. The agreed or signed off project (PAF) budget can be viewed from the project’s costing overview throughout the project’s life cycle, giving a permanent reminder of that line in the sand.

Step Two - Nothing’s ever that simple

Although a client may have signed off an agreed project (PAF) budget, the scope of work often changes and can lead to further amendments to the budget. Client driven change requests can become lost in a flurry of expenditure, with the risk being that the client is not notified of additional costs until the end of the project. This is often a leading cause of misunderstanding or friction in client relationships.

Step Three - Or is it?

Procim tracks changes to the budget throughout the life cycle of the project, facilitating and encouraging a process which immediately notifies clients through the automated creation of client-friendly Project Change Notices (PCNs). Once signed off or agreed, PCNs are immediately reflected in the project’s costing overview page as part of the approved (working) budget, giving project teams an instant understanding of the expected final billing for the project.

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“Investing in Procim has been a prudent business decision; we are already beginning to see a return on investment after the first six months.”

Jeremy Read, Commercial Project Manager @ Brandfuel.

“Procim is an extremely user-friendly tool, suitable not only for properly managing all the logistic and financial aspects in the Event business field, but even for TV/Cinema Production companies or any other related business. Everything can be customized in coherence with the specific needs of the company, and the support coming from Procim is always efficient and on time. You never feel alone when you face something that requires consultation. I strongly recommend it.”

Alexander Astore, Cost Controller @ Filmmaster

“I’ve been using Procim at two agencies in the ‘States since 2010. In both cases, this software has drastically changed the project management and business administration efficiency. Procim provides information that previously wasn’t tracked accurately or available in one place with such formidable reporting capability. In the latter case, our managing partner identified Procim as the reason we were able to manage our growth effectively and sell the business several years ahead of the proposed schedule. I would highly recommend Procim to anyone in the live event, video or marketing business: it will get your agency organized and help you grow!”

Marc Buchan, Director of Production, @ INVNT

“Procim is an excellent scalable project management tool that integrates multicurrency costing and reporting with accurate profit forecasting."

Azim Sunderji, Director of Finance @ Jack Morton